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Solutions
: Invoicing : Invoice Receipt Manager |
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The Invoice
Receipt Manager allows the AP function to capture any type of incoming
invoice and supports an automated workflow for matching, dispute
resolution and approval, as well as fraud prevention through Positive
Pay and payment reconciliation. Throughout the process, Invoice
Receipt Manager stores invoice, payment, communication and all
other related data in a single web-based system, which can be routed
and accessed throughout the organization.
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The
Invoice Receipt Manager Process |
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- 1 - Invoice Capture
- Invoices are submitted by paper, email, EDI or
FTP or web
- All invoices are translated
into buyer's standard format automatically
- 2 - Match
- Harbor Invoice
automatically performs 3-way match on new invoices
and triggers dispute resolution on non matches
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Matching invoice data is sent to AP system
- 3
- Dispute Resolution
- Invoice
Harbor alerts buyer / supplier of invoice
requiring attention
- Buyer / supplier collaborate online
for resolution
- After resolution, invoice data is sent
to buyer AP system
- 4
- Authorization Release
- Predefined
rules trigger authorization process
- Automatic
email notifies designated user of
authorization requirement
- Payment release data is sent to
appropriate platform
- All new invoices requiring authorization
by individual users are available
for review on web-based dashboard
- 5
- Supplier Settlement
- Buyer
sends payment initiated through Invoice
Harbor / Payment Harbor or buyer's
internal systems
- 6
- Research Reconcile
- Positive
Pay file is sent to bank
- Invoice
Harbor takes delivery of reconciliation
file
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